Smart drives many things from airplanes to electronic trading to appliances. We live in the age of “smart” technology. That solution is email prioritization that is automatic and dynamic. Best way to manage email overload for ceos drivers#The solution to email overload must address two key behavioral drivers for managing email uncertainty that there may be an important email in the inbox, and fear there will be disastrous consequences if there is a late or no response. Our client data shows that 19% or more of important email is never read and 36% or more of unimportant email is read – even when multiple techniques are being used to handle email overload. swiping emails into one folder or another, not responding to CC’d emails, or programming complex filters that must be constantly updated as things change. Other actions for managing the inbox merely act as temporary remedies, i.e. Study results vary, but one minute of interruption can cost between 15 to 24 minutes of productivity. There should be better things to do in life than cleaning out one’s inbox.Ĭonstantly checking your email destroys productivity. There is nothing so useless as doing efficiently that which should not be done at all.” The fabled management guru Peter Drucker wrote: “Efficiency is doing things right effectiveness is doing the right things. Imagine your epitaph he died with an empty inbox. Making an empty inbox a goal in itself seems like a huge time waster. What options do we have? One solution that defies common sense is “zero inbox” - regularly emptying your inbox to no emails left. As it is, many workers already spend a third of their email time before and after working hours processing email, and attempting to manually manage email just compounds the productivity problem. The time challenge may be further compounded by the result of downsizing and employees being asked to take on more work and hence more email.Īttempting to tame email overload without using the right tools is akin to fighting a forest fire with a bucket. Some analysts project that social media could replace email, but it has thus far just cluttered up already busy inboxes with a near constant stream of notifications and updates. It’s easy to feel overwhelmed and overburdened, but new technology is making it possible to prioritize incoming messaging to reclaim the productivity that online communications had promised us.Įmail is relentless as the primary form of business communication and is expected to stay that way with volume growing in double digits every year, according to Radicati Group. Our inboxes are getting bigger and managing email is demanding more time out of our workdays. Frustrated by your inbox? Image: Qfamily/Flickr
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